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ICOMOS Open Archive: EPrints on Cultural Heritage User Documentation

Browsing

Browsing is a good way to access documents if you don't have a specific idea of what you are looking for. There are several ways to browse the repository:

  • by year
  • by subject
  • by author
  • by ICOMOS National Committee
  • by ICOMOS International Scientific Committee
  • by Institutions and partners
  • by special collections
  • by language

To browse the repository either select Browse from the front page or from the navigation bar at the top of the screen. Then choose which property you wish to browse by eg. "subject".

You will be presented with a list of possible values, select one of these, and you will be given a list of references to documents in the repository (if any) which match this value. To access a paper, simply click on its reference in the display.

On the abstract page, you should be able to see what subjects are pertinent to the current document. Clicking on one of those subjects will take you back to the relevant browse by subject view.

If you select ‘Browse by Special collection’ you will be presented with a list of collections published by ICOMOS International or by some of its National or International Committees. For instance, you will find ‘Monumentum’, ‘INORA: International Newsletter on Rock Art’, ‘Cahiers d’ICOMOS France’ or the proceedings of the Scientific Symposium organized by ICOMOS during the General Assemblies, among others.

Searching

The repository offers two levels of searching, simple and advanced. They are similar, but the advanced form lets you perform a finer-grained search using more fields. Access the simple search using the Search the Repository link on the front page, or using the navigation bar at the top of the screen.

To perform an advanced search, use the advanced search link in the simple search page. In the Advanced search you can choose to search in different fields and limit your search with filters. It is useful when you get too many hits in the Simple search or want to use the possibilities to filter a search.

Text Search Fields

These are used to search fields like abstract, author, title, etc. These are the fields where there is a text entry area. Type your search terms into the box. You can decide how the system will use your search terms by selecting one of the options in the input box (All of, Any of).

Lists of Values

With these you can select one or more values from a list of values for the system to search for. If no value in the list is selected, the system will ignore this field (i.e. it will retrieve records with any value of this field.)

In cases where each individual record may have more than one value attached to the list, you can also change search behaviour by selecting ``Any of these'' or ``All of these'' from the popup menu on the right of the list.

Operator OR: "Any of these"

If this is selected, any record which has any of the values you select will be retrieved.

Operator AND: "All of these"

If you select this option, a record must have all the values you choose associated with it to be retrieved.

Example: List of languages - If you search documents in Spanish or French, you must tick both languages in the list and then select at the bottom ‘Any of these’ or ‘All of these’. If you select ‘Any of these’ the system will retrieve documents in Spanish or in French. If you select ‘All of these’ the system will retrieve documents where the text is in both languages.

Years

When you're searching a year field, you can specify a single year or range of years that you're interested in:

1999: retrieves only records where the year is `1999';
1987-1990: retrieves records with years between 1987 and 1990 inclusive;
1995- :retrieves records with years of 1995 or later;
-1998: retrieves records with years up to and including 1998.

Yes/No Fields

Some fields can have the value yes or no, for example the ``Refereed'' field. In this case, the search field lets you specify whether you want retrieved records to have the value yes or no for this field, or whether you have no preference, in which case the field isn't used to find records.

Registering

Certain services require you to register with the system so that it can identify you, such as the document depositing services. Go to Register and complete the form (name, email address, username and a password). Click the Register button. The system will send a confirmation email to the address you indicated in the form with the steps to follow to activate your account. Once the account is activated you can start to deposit items in the repository

Depositing Records

Go to the Login Page and enter your username and password. Click on the Login button. You are now in the Manage Deposits area, which shows items you are in the process of depositing or which are still under review by the Archive’s editors. If you stop before completing a deposit, or a deposit is returned for corrections, it will appear in the list as being in the "User Workarea”. When you first visit this page, your workarea will of course be empty. To begin adding items click on the "New Item" button, and follow the instructions

How to deposit a document

For more information about the depositing process, download the Online Submission Guidelines

Don't worry about losing information you've entered when you press the ``Back'' button on a form: The system will store everything you've entered when you press it. However, you should not use your browser's ``back'' button when you are depositing papers.

Keywords

In the Keywords field you should enter some keywords to represent the content of the paper. When the keywords already exist in the document, you just may copy/paste them. You may use keywords in several languages. If you need help in finding keywords, you may also check the ICOMOS Documentation Centre list of Keywords

Subject Categories

In the subject categories stage, you should select the subject or subjects from the list that best represent the content of your paper. Please try and be as accurate as possible here, and please don't just select lots of categories if you're unsure, just pick the categories you are sure of.

If you think there's a serious omission from the subject category list, you can suggest a new category by sending an email to openarchive(at)icomos.org. Note that you shouldn't expect the repository to necessarily agree with your suggestion; don't be offended if they don't add your suggestion.

Deposit Verification

This page will display the abstract page for your document as it will appear in the repository. You should carefully check that all information has been uploaded correctly. Then, click on the "Deposit Item" button to deposit the document in the repository. Note that your paper will not appear in the "Live Archive" until the deposit has been checked by an editor. This work may take up to few weeks

Content, Document type and format accepted, and metadata

For more information about the contents, type and format of documents accepted, and metadata read the Repository User Guide.

Copyright issues

  • The Open Access movement promotes free and unlimited access to scientific production while defending the rights of authors over their articles and publications. It recognizes that authors have intellectual property of their publications and thus they should decide how their publications should be disseminated and used.
  • The ICOMOS Open Archive: Eprints on Cultural Heritage respects copyright and all documents deposited remain the property of the author.
  • Before depositing a document, authors must make sure they hold the copyright or are authorized to deposit the document in the ICOMOS Open Archive, and that there is no restriction on its electronic distribution.
  • In depositing the files and the associated metadata, the author:
    • grants the ICOMOS Open Archive: Eprints on Cultural Heritage the right to store them and to make them permanently publicly available for free online.
    • declares that the document deposited is his/her own intellectual property.
    • understands that the ICOMOS Open Archive: Eprints on Cultural Heritage does not assume any responsibility if there is a breach of copyright in distributing the documents or metadata.
  • Authors of articles published in a commercial scientific journal are advised to check the terms of the contract signed with the publisher, before depositing their article in the ICOMOS Open Archive. Most scientific journals allow authors to publish their articles in Open Access, generally with certain conditions and time constraints. For more information on Publishers’ policies see http://www.sherpa.ac.uk/romeo/
  • If a work is deposited by someone other than its author, this person declares that he/she has been appointed by the author or the copyright holder to deposit the documents in the repository. In depositing the files and the associated metadata, this person accepts full responsibility for any breach of copyright that distributing these files or metadata may entail.

Authors are asked to accept the following disclaimer at the final stage of the deposit procedure:

"For work being deposited by its own author: The ICOMOS Open Archive is a self-archive. ICOMOS is not responsible for the accuracy of the information provided in deposited documents. Opinions expressed and data provided in deposited documents, and their associated metadata, do not commit ICOMOS in any way and are the sole responsibility of their authors. Deposited documents are not automatically endorsed by ICOMOS. The ICOMOS respects copyright and all documents deposited in the ICOMOS Open Archive remain property of their authors. In self-archiving documents and their associated metadata, authors declare that the material they deposit is their own intellectual property and grant ICOMOS the right to store it in the ICOMOS Open Archive: EPrints on Cultural Heritage and to make them permanently publicly available for free on-line. ICOMOS does not assume any responsibility if there is a breach of copyright in distributing the documents or metadata.

For work being deposited by someone other than its author: In depositing documents, and their associated metadata, that are not their own work, the person depositing declares that he/she has been appointed by the author or the copyright holder to deposit the documents in the repository or that the material is in the public domain, and accepts full responsibility for any breach of copyright that distributing these files or metadata may entail."

Creative Commons

Creative Commons is a non-profit organization whose main aim is to establish a balance between the rights of authors, cultural industries and the general public’s access to culture. Creative Commons “provide free licenses and other legal tools to mark creative work with the freedom the creator wants it to carry, so others can share, remix, use commercially, or any combination thereof.” It is the first attempt to provide a valid legal framework for Open Access.

In the upload stage of the deposit, the ICOMOS Open Archive: Eprints on Cultural Heritage offers authors, who hold the rights to their works, the possibility of choosing one of the following six available Creative Commons licenses to publish their works.:

  • Attribution
  • Attribution Share Alike
  • Attribution No Derivatives
  • Attribution Non-Commercial
  • Attribution Non-Commercial Share Alike
  • Attribution Non-Commercial No Derivatives
For more information about these licenses consult http://creativecommons.org/about/licenses/

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